Privacy Policy
Effective Date: 12th October 2025
Tracefort (“we”, “us”, “our”) is committed to respecting and protecting the privacy of our users—delivering the highest standards in data security and regulatory compliance. This Privacy Policy explains how we collect, safeguard, process, and disclose your information when you use our website, services, or engage with Tracefort.
Information We Collect
We collect and process various types of personal and business data, including:
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Information You Provide: Name, email address, phone number, company details, and information submitted through contact forms, registration, demo or support requests, and online communications.
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Service Usage Data: Transaction and compliance data, usage logs, IP address, device information, location data, browser/user agent, authentication events, and actions performed within our platform.
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Third-Party & Compliance Data: Data from partners, integrations, sanctions/AML/KYC checks, payment or screening services, and regulatory due diligence providers.
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Cookies and Analytics: Information from cookies, beacons, and analytics platforms to optimize website performance, enhance security, and personalize user experiences.
How We Use Your Information
Tracefort may use your information to:
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Deliver, maintain, and improve our products and services
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Authenticate identities and manage accounts securely
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Process transactions and compliance screening
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Provide regulatory alerts, maintain audit logs, and meet legal requirements
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Respond to inquiries and requests, provide support, and send essential communications
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Enhance our offerings with analytics and user feedback
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Promote updates, service changes, and marketing messages (opt-out available)
Data Security
Protecting your data is our top priority. We employ advanced technical, administrative, and physical safeguards including:
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End-to-End Encryption: AES-256 or stronger standards both in transit (SSL/TLS) and at rest
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Access Controls: Role-based permissions, detailed audit trails, multi-factor authentication, and regular access reviews
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Infrastructure Security: Hosting in secure, certified data centers with 24/7 monitoring, physical security measures, redundancy, and disaster recovery controls
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Secure Development: Regular vulnerability scanning, security patching, code reviews, and secure software development practices
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Incident Response: Real-time monitoring, breach containment, notification protocols, and remediation plans in alignment with regulatory requirements
Compliance & Regulatory Alignment
We operate under robust compliance and privacy frameworks, including:
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GDPR (EU General Data Protection Regulation)
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CCPA (California Consumer Privacy Act)
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Other local/data residency laws (UAE, KSA, BHR, EU, US, etc.)
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Financial regulations: Adherence to global AML/KYC and data retention requirements
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Security certifications: Our systems are designed to meet and support ISO 27001, SOC 2, and industry best practices
Data processing is periodically audited. We review and update compliance controls to address changes in regulations and emerging threats.
Data Location & International Transfers
Your data may be stored or processed in the United States or other jurisdictions with strong data protection controls. Transfers across borders are safeguarded by contractual clauses and validated for compliance with relevant legal requirements.
Data Retention and Your Rights
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Data Retention: We retain personal data only as long as required for business, regulatory, or legal reasons. When no longer needed, your data is securely deleted.
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Your Rights: Depending on your location, you may request access, correction, portability, or deletion of your information, or restrict/object to processing as allowed by law.
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Request Submission: To exercise these rights, contact us at [email protected]
Disclosure of Information
We do not sell your information. Sharing occurs only:
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With Service Providers: For secure hosting, analytics, billing, customer support, and compliance as necessary under confidentiality agreements
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For Compliance: To comply with legal/regulatory requirements, court orders, or investigations
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Business Transfers: In the event of merger, acquisition, or asset sale, subject to continued protection of your information
Cookies & Web Technologies
Tracefort uses cookies and other technologies for:
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Website authentication and session management
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Analytics and site performance improvements
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Preference retention and content personalization
You can adjust your settings in your browser or use cookie banners to manage your preferences.
Children’s Privacy
Our services and website are not intended for children under 18 years old. We do not knowingly collect or maintain information from minors.
Changes to This Policy
Tracefort may update this Privacy Policy to reflect regulatory, operational, or technological changes. Updates will be posted on this page with a new effective date.
Contact Us
If you have questions, privacy concerns, or would like to submit a data request:
Tracefort Privacy Team
Email: [email protected]
Mailing Address:
150 E B ST LBBY 1810 SMB
Casper, WY 82601
USA
